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Better Building with Procore

Project-Management Software Benefits Homebuilders, Clients

With construction-management software by Carpinteria-based Procore Technologies, Giffin & Crane Executive Vice President Derek Shue keeps all the bowling pins in the air while juggling job-site responsibilities. 

Back when phone calls and fax machines were the most advanced connectors between custom homebuilders and their clients and subcontractors, Craig “Tooey” Courtemanche had an idea. He was one of those clients, living in Silicon Valley while building a new home in Santa Barbara for his young family. He felt disconnected from the project and noticed that, in general, the large and highly specialized teams that must come together to pull off homebuilding efficiency were rarely on the same page when it came to daily operations. With his background in software development, Courtemanche set out to streamline that very complex process. The result was Procore, now headquartered in Carpinteria. Giffin & Crane has been utilizing Procore since its inception. For some feedback from the field, we checked in with Giffin & Crane Executive Vice President Derek Shue.

When did G&C first start using Procore, and what was it about the software that was compelling?  We first started using Procore back in 2002; back then it was a program called Site Pro. In the early 2000s, there were not many software programs out there geared towards the management of construction projects. Always looking for new opportunities to serve our clients, and seeing an opportunity to work with a local company, [co-founder and CEO] Bruce Giffin met with Procore CEO Tooey Courtemanche to find out more.

How does the Procore system help during a project in a day-to-day fashion?  With most construction projects now, there is an overwhelming amount of information that needs to be tracked, organized, distributed, and revised on a daily basis. Procore allows us to do all of this from a single platform and maintain access to this info for as long as we need it. It allows us to track and manage digital drawings, project photos, change orders, subcontractor work orders, RFIs (Requests for Information), emails, meeting agendas — the list keeps going! Also, with all of the info being generated and stored digitally, we are able to free ourselves from the mountains of paperwork a construction project can create. 

How about long-term? What features does the software offer that can help a builder revisit a completed project?  There are always questions that come up toward the end of a long-term project — or even years after completion — that previously would need research and review through boxes of folders and binders. On Procore, with meeting notes, RFIs, subcontracts, etc., all found in one place, we can go back and find that information in half the time. We’ve had projects from 12 to 15 years ago where we went back into the Procore archive to get information for clients. It’s a pretty amazing tool.

How about for your clients; is Procore helpful to the homeowner?  In this new age in technology and accessibility, we can give our clients the ability to keep track of their project at any time. Our clients have access to their project notes, logs, photo streams, customized and automated reports, construction documents, schedules, and drawings, all online and even from their mobile devices. They can log in with the Procore mobile app and view photos of their project similar to the way they would scroll through Instagram, even allowing for comments and @mentions to tag specific people. 

Anything you’d like to add?  We are also starting to utilize Procore’s integration with DocuSign, giving our clients the ease of signing contracts or change orders with the click of a mouse or swipe of the finger.

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